Beware of businesses who attempt to sell you copies of your recorded documents

Madera, CA – Madera County Clerk-Recorder Rebecca Martinez is cautioning local residents who may receive what appears to be a bill for copies of recorded documents. Recorded documents including deeds, deeds of trust and other documents associated with buying a home, refinancing a mortgage or paying off a mortgage are recorded and are open to public inspection.

“While my office records these documents, we never solicit the sale of these documents through the mail or otherwise,” explained Martinez. “If you would like a copy, I encourage you to call or come to my office. We charge a very nominal fee for the copy of these records. A copy of a deed typically costs under $10.”

Local residents have contacted Martinez after getting mail for a business that calls themselves “Local Records Office,” and solicits a copy of your deed, in one case for a fee of $89. The same document can be purchased at the Clerk-Recorder’s office for just $6.00. The business with an address in Los Angeles County is not associated with the County of Madera or the County Clerk- Recorder in anyway.

“What these businesses are doing may not be illegal but the taxpayers of Madera County deserve to know that they are not required to pay these astronomical fees just to get copies of their documents,” stated Martinez. “They send these official looking bills, title their business in a manner that creates confusion and then provide a service that is available locally for a fraction of the cost. My office doesn’t send bills. We collect fees upon delivery of the service right in our office.”

If you have received a bill for a recorded document please contact the Madera County Clerk- Recorder’s office directly at (559) 675-7724 or by calling 311 from any phone in Madera County.


Rebecca Martinez, County Clerk‐Recorder and Registrar of Voters


200 West Fourth Street • Madera, CA 93637 • 800.435.0509 Toll Free • 559.675.7720 • 559.675.7721 • 559.675.7724 • 559.675.7870 Fax


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